OLD TIME RADIO RESEARCHERS GROUP CERTIFICATION PROJECT
Introduction
The Old Time Radio Researchers Yahoo group has several hundred members, of which about 100 are actively participating in trying to help the group meet its goal of putting into circulation only series that have been determined to be complete as far as possible to the number of episodes, correctness of broadcast dates and episode titles. We need to have more of the group's membership actively participating in furthering the group meet its goal. That's where you come in!
When the Old Time Radio Researchers group gives its stamp of approval to a series(OTRR Certified) we want it to mean something. We want to take pride in our work knowing that OTRR Certified means that the series and its episodes are what they say they are. No more mislabeled files, no more mixed up episodes.
The author of Otter is presently looking at a way of including information on series that will show them to be 'OTRR Certified'. This means that he regards the work that we are doing as important. Our manual will be included in the future releases of Otter, as well as some other information that will bring us to the attention of a wider audience.
How Can You Help?
Easy! We are asking for members to come forward and volunteer of their time and talents. We are calling for volunteers who will take on one series as their project and see it thru to 'certification'. What does that mean? By volunteering to 'take on' a series, we will be asking you to do the research, gather the files and verify their contents. For more details, see the 'Certification Process for Members' below.
The Certification Process and Quality Assurance
The goal of the Radio Researchers Group is to produce the most complete and accurately-named series possible of our favourite Old Time Radio programs and to make them available for distribution in other Yahoo share groups. We want others who enjoy OTR as much as we do to have the confidence that when they sign-up for (download) any OTRR Certified series that the files they receive are what they say they are. We want to eliminate all the mislabeled or improperly identified mp3 files that are currently circulating among collectors. In order that the Radio Researchers Group can build a reputation for producing quality sets, we must adopt a strict and rigorous Certification process.
The Certification Process is comprised of two separate and distinct parts. The first part (and the one that requires the dedication of volunteer members) is the researching, gathering of files and the verification of episodes of a particular OTR series. Do not underestimate the amount of effort and time that this part will take. There is no time deadline to complete a series - the important thing is to do it correctly. The second part of the process is the Quality Assurance process - an independent review of the work done by the volunteer member that assures that the series meets the standards to be considered as 'Certified'.
OTRR Certified Standards
Two Levels of Certification
There are two levels of Certification contained within the OTRR Certified Standards. The process for obtaining either of these two certifications is identical. The only difference is the completeness of the series being offered for certification.
The two levels of OTRR Certification are:
Certified Accurate (CA) - A series that is Certified Accurate indicates that all the episodes are properly identified and labeled but that the series does not contain all known extant episodes. The files have been listened to by one or more listeners to verify the accuracy of the files. The same rigor and care has been taken in the certification of a Certified Accurate series but that the series as presented does not contain all episodes known to have been broadcast AND known to exist in any audio form (transcription, cassette, reel etc). Episodes may exist in ET form in the hands of a collector or dealer but are not available in mp3 format. These episodes will be considered as 'known to exist' and will prevent a series from being complete. (mp3 encodes of these episodes frequently are released to the mp3 community). It is expected that most certified series will be in this category. The listener can be assured that the files are what they say they are and will not have to worry about wasting download time or discs.
A certification awarded under this standard is abbreviated as OTRR-CA.
Certified Complete (CC) - A series that is Certified Complete is the highest level of certification available under the OTRR Certified Standards. This certification level implies that all the files in the series are Certified Accurate but also indicates that the series is as complete as possible - it includes all extant episodes. This higher standard means that the awarding of a Certified Complete will be harder to come by. Unless a series contains all episodes broadcast (ie the complete run) it will be difficult to know if a series presented for certification contains all known extant episodes. Unless the certifier is absolutely certain that no other episodes exist (in any form), then the series should be considered for a Certified Accurate label. A series that is missing episodes may be considered for the Certified Complete label when it is generally accepted that certain missing episodes are indeed 'lost'.
A certification awarded under this standard is abbreviated as OTRR-CC
NOTE: The umbrella term OTRR Certified covers both Certified Accurate and Certified Complete certifications. It means that, at a minimum, the files are all labeled correctly and they are what they purport to be. It is a mark of quality upon which OTR aficionados may rely.
What Certification Means
A series that bears the 'OTRR Certified Accurate' label means that:
1. The series is not complete at the time of certification. Any episodes known to exist in digital form that are not included in the set will be identified. Only a portion of all surviving OTR episodes have been transferred into the mp3 digital realm. More episodes are being converted (and encoded) on a regular basis. A series will be subject to 'upgrading' as new or better encodes are found or obtained.
2. All files in the series have been listened to and the file name accurately reflects the contents of the file. That means that the file is what is says it is.
3. The files have been named according to the Radio Researchers Group file naming format (which may be found in the 'Guide to Otter').
4. The set includes a series log that is as accurate as possible.
A series that bears the 'OTRR Certified Complete' label means that, in addition to all the items above, it includes all known existing episodes of the series.
What Certification Does Not Mean
A certification as awarded by the Radio Researchers Group means a lot of things but it does not mean that the mp3 encodes are the best that there are. OTR episodes often exist in many different encodes, of varying quality and varying duration.. The compiler of the certified series examined a number of possible encodes of a particular series and decided to include that one that was most complete or had the best sound from all the different files available to the compiler at the time the compilation was put together. The compiler may have opted for an encode that, though inferior in sound, was materially more complete or may have chosen an encode that was superior in sound but marginally shorter than a poorer sounding encode of the same episode.
As better or more complete encodes are made available, the Certified series may be upgraded by the addition of these better encodes.
The Process
Once a member volunteers to 'take on' a series, there are certain steps that the member will be asked to do to prepare a series for certification. These steps outline the procedures that the member will undertake.
Certification Process for Members
1. You (and your team members, if it is a very large series) should search the web for information on it, gather series logs from Otter, Jerry H., Frank Passage, RadioGold and anywhere else you think information on logs may be found (See the Internet Sites at the end of this document). You compare all information and determine a log for that series.
2. You undertake a search for episodes in that series in any way possible, i.e. by requesting them via Streamload, if you utilize that service, or asking someone on them to retrieve them for you. Other ways of tracking down needed files include posting a request in the various groups to which you may belong, searching on the Hubs or WinMX, and searching the 'free' sites on the Internet. In other words, exhaust every means possible. I think that when other members of the community know what you are doing, you will receive a great response.
If you find that you are missing episodes that are generally thought to be in mp3 circulation, contact the Missing Episodes Coordinator (contact details below) and advise the coordinator of the episodes that you are seeking.
3. Obtain the episodes in the 'best' sound condition possible. We would like to improve the 'audibility' of the files in circulation. We are striving for a standard encode rate of 64/44 but will gladly accept lower quality encode rates (such as 32/22) if that is the best available in the mp3 world. If you find missing episodes only available on cassette, notify the Purchasing Coordinator, who will liaise with the Missing Episodes Coordinator and, if appropriate, post a notice to the Purchasing Group for funds to purchase those episodes.
It will always be a matter of judgement for the compiler when deciding which of two or more encodes of the same episode to include in the set. For example, one encode may be of superior sound quality but may be missing a vital minute or two of the story. In this case, it would be preferable to select a more complete encode even though it may be of poorer sound quality. If only a non important part of the episode is missing, it may be better to go with the higher quality file. In either case, the file not selected may be included in the set in an Alternate Encode folder, if the compiler so chooses.
4. Listen to each episode to make sure that it is what it is supposed to be and that it is correctly dated. Note any defect, i.e. opening or closing cut, poor sound quality, sound drop out, etc. Include a text file in the Documentation folder with your finding. Sometimes you will hear the announcer mention information about an upcoming event or show that can help determine the date for an episode of a series. Perhaps the announcer may mention that a series is changing its broadcast time or day. These hints may help you to verify broadcast dates by looking at the date information. Does it seem logical? If the series aired weekly there should be seven days between dates. Typographical errors with dates can be common. You can do a Web Search to locate a perpetual calendar that will help you out here. One good that some have found useful is:
http://www.wiskit.com/calendar.html
5. If a Place or Proper Name is mentioned in the episode title, try to determine the proper spelling. When confronted with various copies of the same episode, endeavor to select the best sounding, most complete version available. This is where your personal judgment comes in. I know that I have found better sounding encodes at lower bit rates than some of the higher ones. If you have to decide between a longer but poor sounding episode and a shorter but nice encode, go with the one that gives you the most pleasure - if the good listening one is missing the ending, I think I would pick the one that let me know 'who done it!'
6. If you find multiple logs for a series, check the sources of information that are listed for that log. Evaluate the quality of the sources. Example: episode titles and dates that came from the series scripts are probably more accurate than from a catalog. Generally if sources of information are listed, the person compiling the log has gone to the effort of finding the most accurate information possible.
7. Include in the series a brief description of the series from 'The Big Broadcast' or similar material (don't worry if you don't have 'The Big Broadcast', more about that later). Include a log text, include the appropriate 'OTRR Certified' imprint - either Certified Accurate or Certified Complete as appropriate to the level of certification that you are seeking (these are 'rtf' files that are available for download from the group files section), and note the series 'OTRR Certified Complete' (OTRR-CC) or 'OTRR Certified Accurate (OTRR-CA) in the series title (eg Suspense - OTRR Certified Accurate Ver 1).
(NEW PROCEDURE)
8. The next step is to let the group know that you are about ready to submit a series for certification and to seek their help. This is our chance to get input from other members before the series is certified. Other members may be able to provide missing episodes, or better or more complete encodes. It is better to identify any possible upgrades, additions or problems before the series is certified. Look upon it as the 'beta' release of a series.
9. To begin with, you need to prepare a listing of what files you are considering to submit for certification. Load all of the series mp3 files into Otter and generate a listing of the files that you have. Use the Otter command 'Misc|View Files in Browser' to generate an htm list of the files that you have and that includes file size, encoding rate and episode length. Upload this file into the OTRR group site into the folder "Series Pending Certification" in the Files section. Under description, indicate your name and date of upload and make sure you check the block "Notification - Send a message to the group announcing this file".
10. Post a message to the group with the subject "Proposed Series for Certification - {name of series}". In the body of the message, tell members that you have uploaded a listing of the files that you propose to submit for certification and ask them to check their collections for additions, upgrades, or corrections. Give members one week from the date that you post the message to respond. Ask them to contact you directly with their comments. Between you, discuss the suggestions and make arrangements to transfer the new files to you (there a number of ways to do so - Streamload, Dropload, YouSendIt, and the OTRR hub are only some of the ways).
11. After the week is over, make any changes that you feel appropriate in your proposed series. Go to the web site and delete the htm file contents listing that you had previously uploaded. You are now ready to do the final steps before submitting the series for certification.
12. Normalize the volume level on all the files in the series. Run the MP3 Gain program ( http://mp3gain.sourceforge.net/index.php ) on the files to insure that the sound is equal on all of them.
13. Create a CRC check file (see appendix for instructions on how to do this) and include the CRC file in the folder with the episodes. Burn the series to disc. Remember to change the date in your burning software to accurately reflect the date you burn the CD so that all files burned to the disc will reflect the same file creation date. This helps with quality control.
14. Keep the series moderator apprized of your progress. Don't be afraid to report any problems, or to request additional volunteers to help you.
15. Email the Radio Researchers Group Certification Coordinator. The coordinator will tell you where to send the discs for the 'listening' check. The email address is included in the contacts section at the end of this document.
16. Urge that every group you are a member of adopt 'OTRR Certified' series for circulation within that group and to delete all other collections of that series. The only way to stop the spreading of mislabeled episodes is to get rid of all the non Certified ones.
17. Be proud of your work and the contribution you have made to the betterment of the community.
The Quality Assurance Process
The member compiler has done a tremendous amount of work to research, gather and verify all the episodes in the series that the member has chosen. The next step is to do a 'quality assurance' (QA) check on the work that the member has done. We do this to ensure that any series that carries the 'OTRR Certified' label meets the highest quality standards.
The Certification Coordinator will assign the discs to one or more Quality Assurance Listeners (QAL) depending on the size of the series. The role of the QAL is to act as a second set of eyes (and ears) to ensure that the discs meet the OTRR standards. This will include, but is not limited to, verifying that the episodes are labeled correctly, that there are no erroneous files included, and that the discs contain the appropriate documentation for the series (for example broadcast log, series description, a text file outlining any problems or substandard mp3 files, a listing of available but missing episodes etc).
Once the Quality Assurance Listeners have confirmed the work done by the volunteer member, the series is awarded the appropriate OTRR Certified label. It is important to note that the Certification applies to the discs on which the series is contained. These 'master discs' hold the files that have been verified and thus become the standard for that series. In other words, the OTRR Certified label applies to both the series (episode files) and the discs - they form the certified set.
The Certification Coordinator (or designate) will then label each disc appropriately. The label will include (as a minimum) the term OTRR Certified Accurate or OTRR Certified Complete (as appropriate), the series name, the Version Number (see below), the date of certification, and the disc number. The Coordinator will then ensure that the series information is entered into the OTRR Certified series database.
Version Number
Each series will receive a version number which will be incremented each time that a master disc is modified. For example, a series consists of 200 episodes on 3 discs. At the time of the original certification the series, the discs will be labeled as (and the database will reflect the same):
Series Name Disc 1 Version 1 - Revised: May 7, 2004
Series Name Disc 2 Version 1 - Revised: May 7, 2004
Series Name Disc 3 Version 1 - Revised: May 7, 2004
Later, a new episode or an improved encode of an existing episode is located and is added to Disc Two resulting in a new disc two. The discs (and database) will now reflect:
Series Name Disc 1 Version 1 - Revised: May 7, 2004
Series Name Disc 2 Version 2 - Revised: August 7, 2004
Series Name Disc 3 Version 1 - Revised: May 7, 2004
By the use of the Version Numbers and Revision Dates, members will be able to tell at a glance if their copy of a series set is current or if it has been updated since their discs were obtained.
Maintaining the Collection
After the certification process is complete and the databases updated, the Certification Coordinator will send the discs to the Master Library. These master discs never leave the library and serve as the reference for the series. Copies of the Master discs may be made available to other sharing groups as appropriate.
The Librarian will make a CRC check file of each master disc and place them in an appropriate folder in the group's website. These CRC files will ensure the accuracy and quality of files downloaded from Streamload.
The Librarian or his designate will submit the series to the group for posting in our Streamload Library or for circulation as a round robin.
What Else Can I Do to Help?
Now this is an opportunity for those of you who would like to do something, but didn't know what and for those of you who have benefited from the work of others in that you have received files from round robins, Streamload members and others with nothing asked in return. Now is your time to step up to the plate and give something back.
Now we don't want everyone to grab the same series, so if you are already working on a particular series, please go to the database section and check out' Series we are working on' to see if someone else is working on it. If so, contact that person and see if you can work as a team on it. If the series you are working on is not listed there, please add it.
For those of you not working on a series and a little bit afraid of tackling a large task, there are dozens and dozens of series with as few as 10 episodes in them! This might be a good place to start. Start small and work it out and move on to a larger task. It may be that on very large series, there might be teams on them.
If you want to contribute something, now is your chance. Please e-mail Jim Beshires ( beshiresjim@yahoo.com) and he can assign you a series of whatever size you would feel comfortable with - from 10 episodes to 1000 episodes!
Other Ways to Help
For those of you who don't feel comfortable in certifying series, we need people to prepare a brief 200-300 word description of series - kind of a brief overview of the series. Please contact Roger Hohenbrink - rhohenbrink@earthlink.net , the group moderator.
Reference Material
Our four main reference books on OTR programs are -
'The Big Broadcast' by Buxton and Owen
'Radios Golden Years' by Terrance
'The Encyclopedia of Old Time Radio' by John Dunning
'The Complete Guide to all Circulating OTR series' by Jay Hickerson.
Each of them contains to varying degrees a brief description of a series. If you own one of these books, then you could contribute in this way. Perhaps you could borrow one of them from your library on an inter-library basis.
This task we have undertaken is an on-going one that will not be finished overnight. But won't it be great to know that you are contributing to the future of the hobby by passing on series that we know to be the best possible so that future otr collectors will not have to wade thru the mess that we have inadvertently created by just collecting and passing on bad stuff.
Now is our chance to put a stop to the circulation of material that needs to be junked.
Please, everyone in this group, e-mail the group moderator in charge of the area in which you want to assist. You are urgently needed! Please step up to the plate now!
Internet Sites for Old Time Radio Logs
Some of these are dealer sites, but contain good information. If you know of additional sites with information on series logs, please submit to beshiresjim@yahoo.com . Many dealers' sites offer downloadable catalogs. If so, consider downloading them to your hard drive. Having this information readily available can be very useful as reference materials to help you with your work.
Jerry H's Logs - http://otrsite.com/radiolog/
Frank Passages Logs - http://www.old-time.com/otrlogs/
Radio Gold Logs - http://www.radiogoldindex.com
x2.ca (dealer, but sometimes good info) - http://x2.ca/store/
OTRCAT - http://www.otrcat.com
Old Time Radio Shop - http://www.otr-shop.com/index.htm
Science Fiction on Radio - http://www.infinetivity.com/~jstearns/SFradio.html
Audio Classics Archive - http://www.audio-classics.com/welcome/html
The Radio Lady - http://www.theradiolady.com/
OTR Logs.com - http://69.49.231.160/newer/index.php?menu=1
Vintage Radio Script Library - http://www.genericradio.com/library.htm
General OTR information - http://list.oldradio.net
Radio Showcase - http://www.radio-showcase.com
Dicks Otr Logs - http://www.rtr.net/~desloan/OTR/OTRIndex.html
JJ's Otr Logs - http://www.jjonz.us/Web_Pages/Log_page/Log-page.htm
The Plot Spot - http://www.otrplotspot.com/MainMenu.htm
McCoys Recordings - http://www.oldtime.com/sponsors/mccoy/index.html
(Has about 12 catalogs)
Old Time Radio Store - http://www.otrnow.com/store/collection.htm
Pacifica Radio Archives - http://pacifica.legalinformationmanagement.com
Padio Memories - http://www.radiomemories.com/radiomemories/
BRC - http://www.brcproductions.net/catalogs/otr/index.html
Old Time Radio Showcase - http://www.old-time.com/sponsors/rad_sho.html
Thrilling Detectives - http://www.thrillingdetective.com/radio.html
Old Time Radio Researchers Group Contact Information
Lead Moderator - Jim Beshires - beshiresjim@yahoo.com
Streamload Librarian - Doug (Atoning) - atoning2003@yahoo.com
Encoding Group Coordinator - Mark McClure - perrymason@yahoo.com
CD Librarian - Doug Hopkinson - atoning2003@yahoo.com
Certification Coordinator - Nancy Reynolds - stryker401963@yahoo.co
Missing Episodes Coordinator - Ron Schalow - rschalow@yahoo.com
Series Description Coordinator - Roger Hohenbrink rhohenbrink@earthlink.net
Guide to Otter - Archie Hunter - y-know-archie@hotmail.com
Researcher Extraordinaire - Stewart Wright - stewwright@worldnet.att.net
Thanks!
Old Time Radio Researchers Group
Last Revision: 29 October 2004
Version: 2.3
Annex A
What To Include With Your Submission for Certification
Prepare your discs in accordance with the checklist below.
When you are ready to submit your work to the Certification Coordinator for consideration, contact the Coordinator (see contact section for email address) and advise the coordinator that you have a series ready to begin the certification process. The coordinator will tell you where to mail the discs.
When you mail the discs, be sure to enclose an Old Time Radio Researchers Certification Submission form in the envelope. This form (attached as a separate annex to this instruction and available for download from the Group's file section) will act as the routing list and Quality Assurance checklist that will follow the discs throughout the QA process.
What To Include On The Discs
The following checklist indicates those things that should be included on the discs
Prepare your compilation first on your Hard Drive. Create a folder on your hard drive for each disc that will make up the final finished 'burned' project. This will facilitate the eventual creation of the CRC check files. Name the folders 'Disc 1', 'Disc 2' etc.
For uniformity, create a sub-folder to the 'Disc 1' folder entitled 'Certification Documentation' and place the following files in the 'documentation' folder.
Required:
- Series Log
- Episode Detail Summary (see below)
- Series Description
- Old Time Radio Researchers Group Certification Document (a rtf file available for download from the group file's section)
If Available:
- CD and Jewel Case Artwork or Labels
- Bonus tracks, errata, etc.
Episode Detail Summary
We want to include a detailed listing of the actual mp3 files contained on the discs. This can be done using several software utilities but Otter provides the simplest way (and conforms to the Group's stated aim of using Otter to help us in our efforts.
After you have finished working on the series you want to submit for certification, open Otter and browse to the folder on your computer in which the files are stored. After ensuring that the correct series title is displayed in the upper left corner of Otter, click on the 'Have' icon. This will display the episodes that you have along with their file attributes (encoding rate, size, episode length etc). The (in Otter) select 'Misc|View List in Browser' from the menu bar. In the dialogue box that opens change the page title to read '<Name of Series> - OTRR Certified - <Date>' and then click OK.
Otter will then generate a html page and display it in a browser window. This file will show all the episodes that you have in the series along with the attributes of the mp3 files themselves
From the browser, you can then choose 'File|Save As|We Page (html only)'. Put this file in the 'Certification Documentation' sub-folder (in the Disc 1 folder) that you created on your Hard Drive.
Creating the CRC File
By using CRC Check Files, we can make it easier to verify the accuracy of a disc when making copies.
The most popular program for checking discs is 'CDCheck' which can be obtained from this website http://www.elpros.si/CDCheck/download.php . CDCheck is freeware for personal non-profit use.
The following is extracted from the CDCheck Help file:
Creating CRC files
To create a CRC file you must first select the directory in the File Tree for which you wish to create a CRC file. CRC file can be only created for directory with all subdirectories.
After that press "CRC" button to show the CRC setup confimation. Here you can correct the selected directory and specify alternative CRC filename (and directory) for output. If CRC file already exists with this name it will be overwritten!! Press Next to start creating CRC file or press Cancel to exit CRC file setup.
CDCheck by default suggests the name of output CRC file. This name is generated as following:
- source is fixed drive DRV (hard drive etc.) => DRV\drive_DRV.CRC
- source is non-fixed drive DRV with volume VOL (cdrom etc.) => DRV\volume_VOL.CRC
- source is non-root directory DIR => DIR\DIR.CRC
You can create multiple CRC files in a single directory and subdirectories. When checking using automatic detection all the CRC files are detected. The CRC value of the file being checked is compared against the CRC value written in the newest CRC file (the one with the latest date written in .CRC file). This is for example useful when burning multiple session CDs and importing previous session. In this case when burning next session (and CRC is already present for sessions before) you need to add only a CRC file (with unique name) for the last session.
Note! CRC file is always created relative to the selected source directory. For automatic detection to work during checking CRC file should be put in the source directory after creation or already created there. However if it cannot be in the source directory (if directory is read only or you do not have enough privileges) you can specify alternative output filename (in different directory) and later use custom CRC option in Checking to use it.
Note! If you manually stop CRC file creation the CRC file with values calculated till then will be deleted.
Tip 1: if you do not need the setup confimation dialog you can hold shift down while clicking the button and the crc will start with last options used and selected directory as source directory.
Tip 2: the output CRC filename directory can be set to "default CRC directory" set in "Options" by setting focus to output CRC filename and selecting the first item (pressing key down)
Warning (advanced users): under Win95,98,Me it is not recommended to create CRC files on directories containing directory/filenames with non-locale characters (for example Chinese characters on US version of Win98). These "non-locale files" can be produced only by some other OS and are easy recognizable since they contain '_' character and they cannot be copied by Windows Explorer.
Form OTRR001 Revision 1.1
Revised 21 July 2004
OLD TIME RADIO RESEARCHERS CERTIFICATION SUBMISSION
Series Information
To be completed by the member submitting the series for consideration. Enclose this form in the envelope when you mail the discs to the Quality Assurance Listener.
Name of Series:
# Discs
Certification Sought:
Certified Accurate ?
Certified Complete ?
Number of Episodes:
Compiler - Submitted by:
Email Address:
Date Submitted:
Note: If you have all the episodes of the series that were broadcast, then you will seek the Certified Complete certification. If you are missing episodes, then you will seek the Certified Accurate label.
Checklists
(These are to be used at all stages throughout the certification process)
Compiler
(To be completed by the member who compiled the series)
Task/Operation/
Completed (Yes/No/NA)
The Series
Series Log has been checked for inaccuracies
All episodes have been listened to verify correctness of the episode
All mp3 files have been named correctly
All available episodes have been included
If 'NO', then how many episodes are missing?
The Discs
Certification Documentation Folder Created on Disc 1
Series Log included in Documentation Folder
Episode Detail Summary included in Documentation Folder
Series Description included in Documentation Folder
Art Work/Labels included in Documentation Folder
Bonus Tracks/Errata included in Documentation Folder
OTRR Group Certification Document included in folder
Discs Labeled Correctly with appropriate Version number
CRC Check File created and included on each disc
The Submission
Email sent to Certification Coordinating advising of submission
Submission Form completed and enclosed in package
Discs packaged securely and ready for mailing to QA Listener
Quality Assurance Listener #1
(to be completed by the first QAL listener)
Name of QAL #1:
Task/Operation/
Completed (Yes/No/NA)
The Series
All episodes have been listened to verify correctness of the episode
Discrepancies Noted? (If yes, attach list)
All mp3 files have been named correctly
Discrepancies Noted? (If yes, attach list)
All available episodes have been included
If 'NO', then how many episodes are missing?
The Discs
Certification Documentation Folder Created on Disc 1
Series Log included in Documentation Folder
Episode Detail Summary included in Documentation Folder
Series Description included in Documentation Folder
Art Work/Labels included in Documentation Folder
Bonus Tracks/Errata included in Documentation Folder
OTRR Group Certification Document included in folder
Discs Labeled Correctly with appropriate Version number
CRC Check File created and included on each disc
The Submission
Ready to be sent to Listener #2 or CD Librarian as applicable
Quality Assurance Listener #2 (if required)
(to be completed by the second QAL listener)
Name of QAL #2:
Task/Operation/
Completed (Yes/No/NA)
The Series
All episodes have been listened to verify correctness of the episode
Discrepancies Noted? (If yes, attach list)
All mp3 files have been named correctly
Discrepancies Noted? (If yes, attach list)
All available episodes have been included
If 'NO', then how many episodes are missing?
The Discs
Certification Documentation Folder Created on Disc 1
Series Log included in Documentation Folder
Episode Detail Summary included in Documentation Folder
Series Description included in Documentation Folder
Art Work/Labels included in Documentation Folder
Bonus Tracks/Errata included in Documentation Folder
OTRR Group Certification Document included in folder
Discs Labeled Correctly with appropriate Version number
CRC Check File created and included on each disc
The Submission
Ready to be sent to Listener #2 or CD Librarian as applicable
CD Librarian
(to be completed by the CD Librarian after all the required Quality Assurance Listening has been completed)
Name of Librarian:
Task/Operation/
Completed (Yes/No/NA)
The Series
Ready for Certification
If 'YES', level of Certification Awarded
The Discs
Series entered into Certified database
CRC Files upload to Group on-line file
Uploaded to Streamload